06 | Meeting Schedule (Watch The Video)

Today you will learn 5 new English words related to "Meeting Schedule"

Author

SEWT Team
July 20, 2025

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Understanding “meeting schedules” is vital for ESL learners, like yourself, as it directly impacts your ability to participate effectively in professional and academic environments. Learning how to interpret meeting invitations, understand time zones, and use appropriate language for scheduling and rescheduling is crucial for clear communication. Mastering the vocabulary today will allow you to confidently engage in meetings, reducing misunderstandings and foster successful collaboration. Let’s jump right in!

5 TERMS

  1. Agenda (Noun): A list of items to be discussed or acted upon during a meeting.

  2. Postpone (Verb): To delay or reschedule an event or meeting to a later time.

  3. Conflict (Noun): A disagreement or clash between two or more schedules, making it difficult to find a suitable time.

  4. Confirm (Verb): To verify or make sure something is agreed upon or accurate.

  5. Reschedule (Verb): To change the time or date of a meeting to another time.

EXAMPLE SENTENCES

  1. Agenda

    • The meeting agenda includes a review of last month's sales performance.

    • Please send me the agenda before the meeting so I can prepare.

    • We need to finalize the agenda before we invite the participants.

  2. Postpone

    • The meeting was postponed due to a scheduling conflict.

    • I had to postpone our meeting because of an urgent deadline.

    • Can we postpone the discussion until next week?

  3. Conflict 

    • There’s a conflict in the meeting schedules; we need to find a new time.

    • The meeting time is causing a conflict with another important event.

    • We need to resolve the conflict before finalizing the schedule.

  4. Confirm

    • Please confirm your availability for the meeting by 3 PM today.

    • I will confirm the meeting time with the client and get back to you.

    • Can you confirm if the meeting room is available for the scheduled time?

  5. Reschedule

    • We will need to reschedule the meeting to next Friday.

    • Due to unforeseen circumstances, we have to reschedule the appointment.

    • Can we reschedule our meeting to a later time?

EXAMPLE PARAGRAPH

Managing meeting schedules requires careful attention to detail. Before any meeting, it's crucial to confirm the date, time, and location to avoid any misunderstandings. If a conflict arises, it's essential to communicate promptly and politely request to reschedule, offering alternative times. If necessary, you may need to postpone the meeting altogether, providing a clear explanation. Reviewing the agenda beforehand allows participants to prepare effectively and contribute meaningfully. By proactively managing these aspects of meeting schedules, you can ensure smooth communication and productive collaboration, minimizing disruptions and maximizing efficiency.

DOWNLOADABLE PDF

Meeting Schedule152.02 KB • PDF File

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